Fees/Policies

Everything You Need to Know

 

Fees and Pricing Structure

The Spring TennisFest full registration fee is per team. The fee includes

  • 3 - 5 matches
  • 8 hours of practice time
  • 8 Spring TennisFest T-shirts
  • Welcome Dinner - all you can eat dinner party
  • Karaoke night.
  • Exhibition Matches
Our professionally maintained facilities have site directors on duty, single sticks, scoreposts and water.
  • Register after October 1st - $457 per team

Payment can be made by Credit Card (we accept MasterCard, Visa or American Express).

Or you can request a Purchase Order or an Invoice to be sent.  If this method is preferred, provide all information for school contact, address, phone number, email and PO #. 

We have excellent pricing on comfortable accommodations with great amenities. Click here.

 

Want to Spend Less Than a Week with us??

You can register for the PER MATCH registration fee of $127 per match.  This fee structure does not include T-shirts or the Welcome Cookout. Practice time can not be guaranteed with the per-match fee, but we will try to accommodate.The Per-Match fee is calculated according to the anticipated schedule.  If there is rain or the match is not completed – you will be refunded.

PTR has arranged very competitive rates on accommodations which include many great amenities like Fitness Center access, outdoor grills, free internet, heated pools and spas, ping pong tables and more.
Register your team early for the best rate – and for first choice on sites for your matches.

Register now by contacting the PTR Headquarters Staff at 843-785-7244 or simply fill out and submit the Registration Form.

 

Policies

Arrival in the morning at any site is prohibited before 7:30am.

All match times are start times, include only oncourt warm-up. The match must start on time. If you are the first match on, arrive 30-40 minutes early for warm-up. If not first match on, then warmup at practice courts or arrive early and you may be able to take a few empty courts for warm-up.

No matches are booked on clay; unless requested by the coach. No matches are scheduled further than a 1/2 hour drive and most are only 15 minutes.

Day before your match:

  1. Contact the opposing coach to confirm the time and location of your match
  2. Check the weather!
  3. Confirm you are both supplying the balls - 5 cans each (balls can be purchased in advance at checkin)

Day of the match:

  1. Make sure players have proper liquids for the match
  2. Arrive 15-45 minutes prior for court availability and warm-up if courts are available.

Rain

  1. In case of rain, a PTR site director will contacteach coach to inform them if court conditions are playable. This allows teams to relax and enjoy the comfort of their accommodation.
  2. If the four covered courts at the Van der Meer Tennis Center or the 3 indoor courts are available and a team is willing to pay the fee, then matches can be played there for an additional cost 
  3. Teams are responsible for assisting the directors in drying the courts. All facilities have roll-dries. Teams that dry their courts are then permitted to play as much of their match as possible but must relinquish the courts no more than 1 1/2 hours past the scheduled ending time.
  4. If your match is stopped by rain and you can't continue within the time frame, after drying the courts, you can resume.
  5. If you are rained out in an earlier match during the day, there may be a chance to finish the match at another site. Sometimes, it may be even possible to reschedule matches for another day or night. Saturday and Sunday are usually good days to reschedule any rain outs! 

Referees

PTR can provide a USTA-certified referee for your match at a fee of $100 per referee per match.   This fee can be split by the coaches, or paid by one coach.  Coaches can include this fee in your STF registration fee and PTR will pay the referees.  Or coaches can pay the referees themselves with cash onsite.   Either way, payment arrangements must be determined in advance.

Practice Time

Once registration payment is received, practice times can be booked. Teams choosing the all-inclusive fee receive up to eight (8) hours of practice time at their choice of practice venues. ( i.e. 2 courts for 2 hours = 4 hours of practice time). 

Liability policy

PTR Inc (operators of Spring TennisFest), its Directors, employees, and others related to SFT are held harmless for any injuries, accidents or loss of property.

Cancellation Policy

If a team cancels, match fees will be fully refunded up to December 1, 2014. Refunds after that time will be given at 50%.

Accommodation Policy

Our accommodation partners are sponsors who help keep your prices low. If accommodations are not booked through STF, a fee of $100 per team may be charged. That fee is payable upon registration.

Match policy

Payment must be received from each team to list as a confirmed match.Teams are encouraged to send out their official match contracts.